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The Indian Affairs Manual

The Indian Affairs Manual (IAM) contains the current policies and directives of Indian Affairs. The IAM is organized into sections called Parts, which are the major functions and programs (for example: Budget, Trust, Education) under the authority of the Assistant Secretary of Indian Affairs. Each Part is further divided into chapters; these chapters are permanent policy which describe (in general) what each program or functional area is responsible for (what they do) and under what authority they do it. Per 381 DM 1, all DOI bureaus/offices must review their own policies/directives every two years for need and correctness.     

The Parts of the Manual are organized in the following groups:

  0 – 10 Items of General Interest   
11 – 17 Relationships with Tribes, Congress, the States, and the Public
18 – 29 Management and Administration
30 – 34 Education Programs
35 – 39 Reserved
40 – 42 Law Enforcement and Security Services
43 – 48 Economic Development
49 – 56 Trust Services
57 – 57 Transportation
58 - 58 Geospatial
59 – 59 Environmental and Cultural Resources Management
60 – 69 Information Technology
70 – 75 Indian Services
76 – 76 Indian Land Consolidation Program
77 – 77 Land Buy Back Program
78 - 79 Reserved
80 – 89 Construction and Maintenance
90 – 92 Emergency Operations
93 – 100 Reserved
101 – 105 Trust Funds Management

The IAM Index is a work in progress and changes regularly as programs update their policies in conjunction with changing organizational structure and program responsibilities. Note that Chapters without document links either: have not yet been developed, or are in development/review by the appropriate program office (but not yet final and available for posting).

"Issed/Updated Dates" that state "Reissued (date)", means the policy was already in place but due for a review; the policy was reviewed by the appropriate program staff/management, and reissued with a new release # and issue date. Minor edits to content may be included in the reissued version.

Parts and Chapters Title Issued/Updated Date

ITEMS OF GENERAL INTEREST (Parts 0 – 10)

Part 0 Introduction and Index  
Chapter 1 Introduction and Index 04/23/08
2 Index (Note: the ‘Index’ referred to here is this document) Work in Progress
     
Part 1 Indian Affairs Directives System  
Chapter 1 General 11/10/14
2 Federal Register Documents

Superseded by 18 IAM 2

3 Indian Affairs Manual (IAM)  02/08/11
4 Handbooks to the Indian Affairs Manual  02/08/11
5 Regional Directives (RDs)  02/08/11
6 National Policy Memoranda (NPMs)  02/08/11
7 Regional Policy Memoranda (RPMs)  02/08/11

8

Assistant Secretary's Orders (ASOs)

 02/08/11

 

 

 

Part 2

Organization

 

Chapter 1

Policy and Responsibilities

10/25/99

2

Order of Succession  

10/25/99

3

Headquarters Orders of Succession

10/25/99

     

Part 3

Delegations of Authority

 

Chapter 1

General  

10/25/99 (being updated in 2015)
 

2

Delegations to Office Directors
Office of the Assistant Secretary - Indian Affairs
 

10/25/99 (being updated in 2015)
 

3

Reserved

 

4

Delegation of Authority - Director, BIA to Deputy Bureau Director, Field Operations and to Regional Organizational Levels

10/23/15

5

Delegation of Authority - Director, BIA to Deputy Bureau Director, Justice Services           

5/17/10

6

Delegation of Authority - Director, BIA to the Deputy Bureau Director, Indian Services and Deputy Bureau Director, Trust Services  

10/29/15

7

Reserved  

8

Delegations to Deputy Directors, Associate Deputy Directors, and the Assistant Deputy Director (BIE)    

11/05/10

9

Delegation of Authority to the Director, Office of Self Governance  3/13/12

10

Delegations to Office Directors, Office of the Chief Financial Officer        

07/08/09

11 Delegation of Authority - Director, BIA to the Director, Land Buy Back Program (BBP), BIA Acquisition Centers 11/26/13
     

Part 4

Reserved

 
     

Part 5

Management Accountability

 
Chapter 0 Overview and Responsibilities 10/02/12

1

Internal Control and Audits of IA Operations  

02/01/12

2

Single Audits 11/06/12

3

Management Controls  

See 5 IAM 1 (2/01/12)

4

Annual Assurance Statements

02/01/12

     

Part 6

Reserved

 
     

Part 7

Correspondence Management

 

Chapter 1

Goals and Responsibilities  

4/27/01

2

Clearance and Signature Authorities  

4/27/01

3

Copies  

4/27/01

4 Data Tracking System (DTS) 6/27/13
     

Part 8

Equal Opportunity Programs

 

Chapter 1

Overview and Responsibilities

 

2

Reserved  

3

Procedures for BIA and BIE Employees to File a Complaint of Discrimination

01/28/10

     

Part 9

Records Management

 
 

 Indian Affairs follows the records management processes and policies as managed by the Office of the Special Trustee (OST), Office of Trust Records (OTR). Policies can be found in the  IA Records Management Manual; this Manual is located on the Inside Indian Affairs website here:

IA Records Manual on Intranet

 

Part 10

Information Quality

 

Chapter 1

General Overview

See 10 IAM 1-6

1-6

Information Quality  

07/21/09

2

Quality of Disseminated Information

07/21/09

3

Scientific Integrity  

07/21/09

4

Scientific Conduct

07/21/09

5

Peer Review

07/21/09

6

Requests for Correction and Administrative Appeals

07/21/09

     

RELATIONSHIPS WITH TRIBES, CONGRESS, THE STATES, AND THE PUBLIC (Parts 11–17)

Part 11

Public Affairs

 
     

Part 12

Congressional and Legislative Affairs

 
     

Part 13

Indian Self-Determination

 

Chapter 1

Authorities and Waivers  

1/27/16

2

Implementation Plans

1/29/16

3

Awarding Official Certification System

1/27/16

4

Awarding Official Standard of Conduct

1/27/16

Mandatory Training  1/27/16 
   

Part 14

Indian Self-Governance

 
     

Part 15

Federal Acknowledgement

 
 

 

 

Parts 16-17

Reserved

 
     

MANAGEMENT AND ADMINISTRATION (Parts 18 – 29)

Part 18

Regulatory Affairs and Collaborative Action

 

Chapter 1

Overview and Responsibilities  

 12/10/14

2

Federal Register Notices and Rules  12/10/14

3

Information Collection  12/10/14

4

Collaborative Action and Dispute Resolution  12/10/14
5 Directives System  12/10/14
     

Part 19

Oversight

 
 Chapter 1

 Conference Related Activities and Planning

 11/07/12
     

Part 20

Performance Management

 

Chapter 1

Overview and Responsibilities  

8/23/12

2

Strategic Planning

8/23/12

3

Annual Performance Plan and Report

8/23/12

4

Annual Performance-based Budget

8/23/12

5

IA Performance Management System (IA-PMS)

8/23/12

6 Performance Cost Data and Modeling 8/23/12
7 Program Review and Assessment 8/23/12
8 Capital Planning and Investment Control 8/23/12
9 Program Planning Guidance 10/16/12
     

Part 21

Reserved

 
     

Part 22

Acquisition Management

 

Chapter 1

Overview and Responsibilities  In surnaming

2

Ratifications  In surnaming

3

Purchase Request Package(s)

In surnaming

4 Procurement of Training In surnaming
5 Procurement Administrative Lead Time In surnaming
6 Grants and Cooperative Agreements In surnaming
7 Inter-Intraagency and Reimbursable Support Agreements In surnaming
8 Buy Indian Act In draft
     

Part 23

Property

 

Chapter 1

Administration  09/23/10

2

Personal Property Accountability  09/23/10

3

Inventory  09/23/10

4

Budget Object Class (BOC) Requisitions and Leases/Rentals

03/22/10

5 Receipt of Property and Services  
6 Identification 09/23/10
7 Stores 09/23/10
8 Relief of Accountability 09/23/10
9 Acquisition, Accountability, and Control of Firearms/Ammunition 09/23/10
10 Classification 09/23/10
     

Part 24

Grants and Cooperative Agreements

 

Chapter 1

Processing Grants and Cooperative Agreements

In draft

2

Standard Forms  
3 Purchase of Vehicles by Grantees  
     

Part 25

Safety and Occupational Health*

*This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 59 and 80-89 also)

 

Chapter 1

Policy and Authorities  

10/5/04

2

Responsibilities

10/5/04

3

Staff Services  

7/13/04

4

Federal Occupational Safety and Health (OSHA)

7/13/04

5

Motor Vehicle Safety Program

7/14/04

6

Loss Compensation Program

8/5/04

7

Employee Injury Compensation Program

8/5/04

8

Indian Highway Safety Program

Rescinded (function moved to OJS in 2010)

8 Radiation Safety 6/26/14

9

Technical Assistance Program

7/14/04

     

Part 26

Budget  

Chapter 1

Budget Formulation  

09/30/09

2

Administrative Control of Funds

09/30/09

3

Distribution of Resources

09/30/09

4

Reimbursement Authority

09/30/09

5

Reprogramming

09/30/09

6

Federal Financial System Codes  

09/30/09

     

Part 27

Financial Management

 
 1

Overview

 
2 Financial Reporting  
3 Payments  
4 Reimbursable Agreements and Accounts Receivable  
5 Financial Systems  
6 Obligations  
7 Temporary Duty Travel  In development
8 Permanent Change of Station  In development
9 Adjusting Journal Vouchers  4/14/15
     

Part 28
 

Human Resources*

*The HR chapter index (i.e., chapter numbering) follows the Office of Personnel Management (OPM) index scheme.

 

28 IAM 1

Human Capital Policy and Responsibilities

Reissued 2/27/15

28 IAM 335 IA Merit Promotion and Placement Plan In review

28 IAM 338

Maximum Entry Age and Mandatory Retirement of Law Enforcement Officers   Rescinded 11/17/11
28 IAM 351 Competitive Areas 7/28/10

28 IAM 430

Performance Appraisal - Reconsideration Process

6/09/15

28 IAM 451 Awards and Recognition Reissued 2/27/15

28 IAM 630

Creditable Service for Accruing Annual Leave         

In review

28 IAM 790

Fitness Membership Fee Reimbursement

Reissued 2/27/15

     

Part 29

Reserved

 
     

EDUCATION PROGRAMS (Parts 30 – 34)

Part 30

Education (Management)

 

Chapter 1

Organization and Responsibilities  

2

Cooperative Agreements with Local Public School Districts  01/11/11

3

School Contingency Funds

5/16/08

4

Critical Incident and Death Reporting Form Policy

7/23/13

5

Prohibiting Use of Drugs, Alcohol, Tobacco and  
Inhalants in BIE Schools
 

In draft

6

Zero Tolerance for Firearms and Other Weapons

9/12/13

7

Health and Wellness Policy  12/28/11

8

Donations Policy

 

9

Parental Permission Slip for Extracurricular Activities

10/26/10

10 Family and Child Education (FACE) Procedures 3/11/11
12 Emergency Management Programs in BIE Schools 5/17/12
13 Medication Administration at BIE-Operated Schools and Dormitories 11/04/15
14 K-12 Suicide Prevention, Early Intervention, and Postvention Services 7/28/11
16 BIE School Policy for Sexual Offenders, K-12 1/23/13
     

Part 31

Education (Programs)

 
     

Part 32

Education (Personnel)

 

Chapter 1

Reserved    

2

Education Contract Personnel

04/21/09

3 Waiving Qualification Requirements for Teacher Recruitment Organizations 4/16/13
     

Part 33

Reserved

 
     

Part 34

Education (Post Secondary)

 

Chapter 1

Post Secondary Schools - Policy, Procedures and Responsibilities

 

6 Addressing and Responding to Sexual Violence and Abuse at BIE Post-Secondary Institutions 10/11/12
7 Post Secondary Suicide Prevention, Early Intervention, and Postvention Services 7/28/11
     
  Parts 35-39

Reserved

 
     

LAW ENFORCEMENT and SECURITY SERVICES (Parts 40 – 42)

Part 40

Law Enforcement and Corrections

 

Chapter 1

Authority and Responsibilities  

2/24/99

2

Law Enforcement Standards  

5/5/99

3

Corrections Standards

05/09/07

     

Parts 41- 42

Reserved

 
     

ECONOMIC DEVELOPMENT (Parts 43 – 48)

Part 43

Reserved

 
     

Part 44

Grant Programs

 

Chapter 1

Indian Business Development Program

10/4/04

     

Part 45

Job Placement and Training

 

Chapter 1

Employment Assistance and Vocational Training

10/25/99

2

Demonstration Programs

10/14/98

     

Part 46

Loan Programs

 

Chapter 1

General  

11/19/98

2

Loan Guarantees and Interest Subsidies

10/25/99

3

Direct Loans

10/25/99

     

Part 47

Indian Gaming

 
 Chapter 1 Reserved  
2 Reserved  
3 Tribal Revenue Allocation Plans 3/11/11
     

Part 48

International Activities

 
     

TRUST SERVICES (Parts 49 – 56)

Part 49

Probate

 

Chapter 1

Memorandum of Partnership   (BIA, OST, OHA)                     

In draft

2

Reserved    

3

Requesting Modification to Indian Probate

 

 

 

 

Part 50

Irrigation and Power

 

Chapter 1

Irrigation  

10/25/99

2

Electric Power Utilities

10/25/99

     

Part 51

Land Titles and Records

 
 Chapter 1  Overview and Authorities  
2 Recording and Custody of Land Title Documents 4/30/12
3 Filing and Custody of Non-Land Trust Asset Documents 4/30/12
4 Examination and Certification of Land Title 4/30/12
     

Part 52

Real Estate Services

 

Chapter 1

Overview and Authorities  

2

Boundary Evidence Standards          

 

3

Monitoring and Clearing of Invoices and Trust Fund Payments from Trust Funds Receivables  7/14/10

4

Reserved  

5

IIM Land Use Agreement Direct Payment Arrangement   7/21/08

6

Delinquent Payments Received on Expired Leases

1/22/08

7

Reserved  

8

Posting for Deposits of Right-of-Way Funds

1/22/08

9

Reserved  

10

Tribal Land Assignments  

2/11/08

11

USDA Farm Services Program Payments

1/22/08

12 Processing Discretionary Fee-to-Trust Applications 6/24/10
     

Part 53

Forestry

 

Chapter 1

Policy, Authorities and Responsibilities

9/01/06

2

Forest Management Planning

5/22/15

3

Contract Sales of Forest Products

9/01/06

4

Permit Sales of Forest Products

9/01/06

5

Forest Development

9/01/06

6

Forest Pest Management  

9/01/06

7

Forest Trespass

9/01/06

8

Inventory and Monitoring

9/01/06

9

Silviculture

9/01/06

10

Woodland Management

9/01/06

11

Forest Management Deductions

9/01/06

     

Part 54

Ag and Range

 
Chapter 1 Agricultural Resources: Overview, Authorities and Responsibilities  9/26/13
2 Rangeland Resource Inventory and Vegetation Monitoring 9/9/14
3 Agricultural Resource Management Planning 9/9/14
4 Grazing Permit Issuance, Administration and Monitoring 9/9/14
5 Rangeland and Cropland Development 9/9/14
6 Trespass 9/9/14
7 Management of Noxious Weeds on Indian Lands 9/9/14
     

Part 55

Safety of Dams

 

Chapter 1

Policy, Authorities and Responsibilities  

9/6/99

2

Program Requirements for Existing and Proposed Dams

9/6/99

     

Part 56

Fish, Wildlife, and Recreation

 

Chapter 1

Authority and Responsibilities

10/25/99

2

Policies

10/25/99

     

TRANSPORTATION (Part 57)

Part 57

Aviation Management

 

Chapter 1

Policy and Responsibilities

10/25/99

2

Operations

10/25/99

3

Safety

10/25/99

     

GEOSPATIAL (Part 58)

Part 58

Geospatial

 
 

 

 
     

ENVIRONMENTAL AND CULTURAL RESOURCES MANAGEMENT (Part 59)

Part 59

Environmental and Cultural Resources Management

 

Chapter 1

Policy, Requirements and Responsibilities

11/17/11

2

Environmental Management Assessment and Performance Program  

10/20/11

3

National Environmental Policy Act

10/20/11

4 Hazardous Substances Investigation, Remediation and Reporting 8/30/12
7 Paleontological Resources 4/30/12
8 Protection of Historical and Archeological Resources 10/16/12
9 Native American Graves Protection and Repatriation 3/07/12
10 Museum Property Program 7/20/10
 

 

 

INFORMATION TECHNOLOGY (Part 60 - 69)

Part 60

Information Resources

 

Chapter 1

Authorities, Organization, and Responsibilities

12/27/05

     

Part 61

Chief Information Officer – Indian Affairs

 
     

Part 62

Information Policy

 

Chapter 1

Overview  

2

Government Paperwork Elimination Act (GPEA)  

3

Information Collection (PRA)     Superseded by    18 IAM 3

4

Freedom of Information (FOIA) and Privacy Act    2/15/00

5

Records Management  

6

Correspondence Management  

7

eGov and NSN Domain Program    

8

Communication and Outreach  
     

Part 63

Information Planning

 

Chapter 1

Overview  

2

Capital Planning and Investment Control  See also 20 IAM 8
     

Part 64

Information Development

 

Chapter 1

Reserved    
     

Part 65

Information Security and Privacy

 

Chapter 1

General  

2

Network Account Password  

12/17/07

3

Media Protection

12/17/07

4

Portable Device Use  

12/17/07

5

Personal Use of Government Resources

12/17/07

6

Help Desk Use

12/17/07

7

Email Use

12/17/07

8

Internet Use

12/17/07

9

Remote Access  

03/04/10

     

Part 66

Information Architecture and Engineering

 
     

Part 67

Information Operations

 
     

Parts 68 - 69

Reserved

 
     

INDIAN SERVICES (Parts 70 – 75)

Part 70

Human Services

 
 Chapter 1 Overview  5/12/14
2 Financial Assistance  
3 Financial Assistance and Social Service Reporting (FASSR)  5/12/14
4 Social Services  
5 Supervised Individual Indian Money (IIM) Accounts 1/13/16
6 Indian Child Welfare Act (ICWA)  5/12/14
7 Housing Improvement Program (HIP)  5/12/14
     
Part 71 Reserved  

Part 72

Transportation*

*See also Part 81 (Road Construction) and Part 82 (Road Maintenance) as these functions fall under the purview of the Office of Indian Services, Division of Transportation

 
     
Part 73

Tribal Government Services

 
     
Part 74 Reserved  
     

Part 75

Reserved

 
     

INDIAN LAND CONSOLIDATION PROGRAM (Part 76)

Part 76

Indian Land Consolidation Program

 

Chapter 1

Organization and Responsibilities  

2

Reserved    

3

Application Policy to Acquire Fractionated Interests Using ILCP Funds

03/13/08

4

Conveyance of Indian Land Consolidation Purchased Interests to Indian Co-Owner

10/13/11

5

ILCP Purchase of Trust and/or Restricted Land Interests during Consolidation by Sale

03/13/08

6

Acquisition Policy using Revenue from the ILCP Acquisition Fund

05/09/08

7

Life Estate Policy for ILCP

Rescinded 11/04/11

8

Mineral Acquisition to reduce number of Fractional Mineral Interests  

05/09/08

9

Witness Policy for the ILCP

02/19/08

10

ILCP Tracts and Timber Sale Revenue

10/13/11

11

Purchase of Surface and Mineral Interests using ILCP Funds

Rescinded 11/04/11

12

Rounding as applied by ILCP

02/19/08

13

Account Restriction Policy for the Indian Land Consolidation Program

11/22/10 (in review)

14

Purchase of Trust and/or Restricted Land Interests at Probate

4/12/13

15

Sale of Trust and/or Restricted Land Interests by BIA Employee to ILCP

10/13/11

16

Application Policy to Acquire Fractionated Ownership Interests Held by Minors

Rescinded 11/04/11

17

Acquiring Fractionated Interests at Fair Market Value

08/01/08

18

Deeds Recorded in the TAAMS Image Repository

01/25/10

19

Reserved    

20

Using Appraised Values from OAS

02/27/10 (in review)

21

Recoup Revenue Process

02/27/10

22

Using Appraised Values received from OME

02/27/10 (in review)

23 Automatic Application of Conveyance in TAAMS  
     

LAND BUY BACK PROGRAM (Part 77)

Part 77 Land Buy Back Program  
 1 Overview of the Land Buy Back Program (BBP) for Tribal Nations, BIA Acquisition Centers  11/26/13
     
OTHER PROGRAMS (Part 78)
Part 78 Other Programs  
1 Youth Initiative Program  10/07/15
     
Part 79 Reserved  
     
CONSTRUCTION AND MAINTENANCE (Parts 80 - 89)

Part 80

Facilities Management Program*

 *This function falls under the purview of the Office of Facilities, Environmental, Safety & Cultural Resources Management (Parts 25 and 59 also)

 

Chapter 0

Table of Contents

01/23/07

1

General Guidelines

01/23/07

2

Construction Program

01/23/07

3

Operations and Maintenance Program

01/23/07

4

Construction of New or Replacement Quarters

01/23/07

5

Quarters Operations and Maintenance Program

01/23/07

6

Energy Conservation/Management Program

01/23/07

Appendix A

Glossary

01/23/07

 

 

 

Part 81

Road Construction*

*This function falls under the puriew of the Office of Indian Services, Division of Transportation (Part 72)

 
     

Part 82

Road Maintenance*

*This function falls under the purview of the Office of Indan Services, Division of Transportation (Part 72)

 
     

Part 83

Capital Asset Management

 
     

Part 84

Education Facilities

 
     

Part 85

Non-Education Facilities

 
     

Parts 86 -89

Reserved

 
 

 

 

EMERGENCY OPERATIONS (Parts 90 – 92)

Part 90

Wildland Fire Management

 

Chapter 1

Policies and Responsibilities

1/19/06

2

Fire Management Plans

1/19/06

3

Fire Management Programs  

1/19/06

4

Other Fire Management Programs

1/19/06

     

Part 91

Homeland Security (Infrastructure Protection)

 

Chapter 1

Critical Infrastructure and Key Resource Protection Policy, Functions, and Responsibilities

In draft

     

Part 92

Homeland Security (Emergency Management)  

Chapter 1

Emergency Management Program – Policy, Functions, and Responsibilities

Please contact the RACA Office if you need to view this policy

9/28/10

     

Parts 93-100

Reserved

 
 

 

 

TRUST FUNDS MANAGEMENT (Parts 101 – 105)

Part 101

Individual Indian Money Accounts

 

Chapter 1

General

8/21/00

2

Supervised Accounts 

8/21/00

3

Reserved    

4

Appeals Process

8/21/00

     

Parts 102-105

Reserved